Practical guidelines for newcomers

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Practical guidelines for newcomers

Office access and setup

  • Plan of Alan Turing building
  • Badges: access to buildings, canteen, cafeteria
    You need to obtain two badges: one from Inria, and one from École Polytechnique.

    • Inria badge lets you access the Alan Turing building, your office, as well as conference rooms. Sometimes, you may need to update your Inria badge. To do that, you need to put it on a small black box on the left of the turnstiles in the lobby, and press F1. You can charge some money onto the Inria badge and spend them in the Safran cafeteria downstairs. Before the first payment, you need to present an attestation of employment (this attestation concerns only Inria employees, because they have a discount for meals, ask the assistant) and activate the badge. You can find there: in the morning some breakfast viennoiserie, at noon a small sandwich/salad/dessert, and coffee during the opening hours.
    • You will need a Polytechnique badge to access the school’s facilities, and to buy your lunch at the Magnan canteen.
      • In order to get a badge, you need to visit Bureau des badges (map here) and show them an attestation (ask the assistant). You can also go to the Caisse Centrale, also next to the restaurant (opens at 11:30 am), where you can add your canteen rights to your badge.
      • To recharge (put money on) the badge, there are some machines next to the entrance of Magnan, or you can use the online  platform: https://portail.polytechnique.edu/dsi/popandpay
      • Magnan will refuse to let you take food if your balance is lacking even 1 cent 🙂
  • Office
  • WiFi
    • Please follow this manual to connect to one of the available networks. (As of August 2020, it’s recommended to use Inria-interne; in particular, printing requires to be either connected through a wired network (Inria or LIX), or on Inria-interne.
  • Printer/scanner
    • New Toshiba printers: You need to install drivers for either monochromatic or color printing. The documentation is available here:
    • Old Konica printers: You need to install a driver. The documentation is available here (fr). Note that on Ubuntu after installing the printer-sif driver you should modify /etc/cups/printers.conf to add your Inria LDAP user name in the deviceURI line: DeviceURI lpd://USER_NAME@195.83.213.242/secure
    • After sending a job to the printer, you can pick it up in any printer of the center using your badge.
  • LIX guides
  • Intranet
  • Administrative issue and paper work for international PhD students can use the following links/ contacts
  • Software installation through Inria (in particular Office and Acrobat)
    • Use the following link

Communication channels

  • Inria computer system account: contact Inria team assistant. You will need this to log in the Inria intranet.
  • LIX computer system account: contact LIX IT support.
  • Email addresses: every CEDAR team member has three email addresses: @inria.fr (Inria, https://zimbra.inria.fr/), @lix.polytechnique.fr (LIX, https://webmail.lix.polytechnique.fr/), and @polytechnique.edu (l’X, https://webmail.polytechnique.fr/); note that LIX != L’X (pronounced the same way in French, though :P)
  • Mailing lists: you should be added to the following lists
    • cedar-main@inria.fr, cedar-news@inria.fr, cedar-seminar@inria.fr (ask Ioana)
    • labolix@lix.polytechnique.fr (if you aren’t automatically added check with LIX IT support, specifically Frédéric Ayrault)
    •  tout-le-monde-ip-paris@ip-paris.fr, tout-le-monde-sur-site@listes.polytechnique.fr, tous-sauf-etudiants@listes.polytechnique.fr, tous-sur-site-sauf-etudiants@listes.polytechnique.fr
  • Agenda in Google Calendar (ask Ioana)
  • Inria rooms booking system: https://zimbra.inria.fr
  • Slack (ask one of the team members for an invitation)
  • WordPress account at this team website (ask Asmaa)
  • CEDAR Twitter account @cedarinrialix (ask Ioana or Mirjana if you want to tweet on the team account)

Getting started as a PhD student

Read about the standard operating procedures and the team’s policies.

Read the “règlement intérieur” of ED IP Paris.

LIX guidelines for new comers

LIX Account Creation – Contact bahareh@lix.polytechnique.fr or helena.kutniak@lix.polytechnique.fr for help with account creation and access.

Computer accounts are created automatically from information retrieved
from the Reseda database. However, newcomers need to contact SysRes,
either by going to office 2016 via email to sysres@lix.polytechnique.fr.

The LIX account (@lix.polytechnique.fr) is completely independent of the Polytechnique account (@polytechnique.edu).

To get a Polytechnique account:
– upon arrival, the Polytechnique team assistant needs to create an entry for you in the Xajam information system, which creates your @polytechnique.edu account
– Then, to set your password, you need to visit https://annuaire.polytechnique.fr/password/

LIX Account Expiry

The accounts of doctoral, post-doctoral and permanent laboratory
students expire one year after the contract end date. During this
period, you keep your access to the various LIX services. However, you
are strongly encouraged to recover your data and set up redirects for
the email account and web pages. Intern and guest accounts expire one
month after the contract end date. But you can request an extension;
see: WikiLIX https://www.lix.polytechnique.fr/wiki/SysRes/Comptes

Internal Communication

Use LIX’s mailing lists to disseminate information: labolix for internal
information; infolix, for announcements of seminars. Subscription to
these lists is automatic upon creation of your LIX account.

There are also two shared calendars on the laboratory’s Nextcloud server
(https://nuage.lix.polytechnique.fr): LaboLIX for internal events;
InfoLIX for seminars.

Seminar organizers can request write rights on the InfoLIX calendar (to
add seminar announcements) See WikiLIX:
https://www.lix.polytechnique.fr/wiki/Labo/MailingLists and
https://www.lix.polytechnique.fr/wiki/SysRes/Services#agenda-partagé

Social benefits for INRIA employees

You can find here all the support you have access to as an Inria employee, including financial assistance for new recruits to help them settle into housing.

Accommodation

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